Overview
Administrative Legal Assistant/Intake Legal Assistant, PLC Jobs in Victoria, Canada at Legal Aid
Administrative Legal Assistant/Intake Legal Assistant, PLC Victoria B033-26
Victoria, BC, Canada
Job Description
Posted Friday, July 24, 2026 at 10:00 AM | Expires Saturday, August 8, 2026 at 9:59 AM
LEGAL AID BC
POSTING
TO: LABC STAFF (cc: BCGEU)
FROM: HUMAN RESOURCES DEPARTMENT
POSITION: ADMINISTRATIVE LEGAL ASSISTANT /INTAKE LEGAL ASSISTANT, PLC
COMPETITION NO: B033-26
DATE POSTED: JULY 24, 2026
CLOSING DATE: AUGUST 7, 2026
STARTING DATE: ASAP
SALARY: Job Class 10 ($ 56,845 – $ 64,857 )
HOURS OF WORK: 8:30 am – 4:30 pm (35 hours/week, Monday to Friday)
This position is not on the modified workweek.
PRIMARY FUNCTION:
Provide administrative and legal administrative support for the Department, Managing Lawyer, Lead Lawyer, Staff Lawyer, roster lawyers lead and/or Paralegal/Advocate. Provide front line services to the public for in-person, online and telephone legal aid programs including intake services Provide legal information and assess eligibility and suitability for services
The following job duties are illustrative examples and shall not be construed as an exhaustive description of all the work requirements that may be inherent in the job.
VALUES STATEMENT:
Our commitment to the principles of fundamental justice embedded in the Charter of Rights and Freedoms, and to Truth and Reconciliation, and Equity, Diversity, and Inclusion is ambitious and foundational. It informs everything we do, as we defend liberty, equality, autonomy, and dignity; as we dismantle colonization, racism, sexism, ableism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too.
Our business is aiding people in severe legal distress and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation and Equity, Diversity, and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
DUTIES:
- PROGRAM COORDINATION:
- Coordination of the day to day running of the program operations;
- Assist with the implementation and delivery of the program;
- Provide input to and maintain program processes, policies and procedures, create and maintain manuals, and records management;
- Process and maintain program data, databases, data input and reporting; and
- Maintain quality control of operating policies established by the lead lawyer and program team.
2.ADMINISTRATION:
- Draft, produce routine correspondence and legal documents, answer telephone inquiries, provide information on services offered or direct to other community resources;
- Provide administrative support to the Department, Lead Lawyer, Managing Lawyer, Staff Lawyer, roster lawyers and/or paralegal/advocate(s) including ensuring time keeping is entered into systems;
- Order pamphlets and office supplies, call for equipment repairs, and maintain library material;
- Develop and maintain filing system, including storage and destruction;
- Develop and maintain client file lists, and client records in the database and other LABC systems;
- Provide required documents to lawyers, clients, and other external contacts as required and respond to follow-up requests and or problems regarding referrals and contracts;
- Maintain a “bring forward” system, limitation diary, calendar, and calendar shared with roster, Staff, Managing and/or Lead Lawyers;
- Maintain and reconcile petty cash fund; remit for reimbursement; and
- Orient, train, schedule, and provide guidance to new and casual staff and roster lawyers as required.
3.CLIENT FILE MANAGEMENT:
- Open, process, maintain and close case files;
- Contact lawyers to arrange services, make referrals and issue contracts to private bar lawyers, or other agencies;
- Book appointments for the lawyer(s) and/or paralegal/advocate(s), coordinate scheduling of client appointments, maintain and update the calendar shared by lawyers, contact lawyers to arrange client services;
- Enter data into LABC client database and process and issue contracts; and
- Monitor the message centre and respond to client enquiries and messages.
4.INTAKE SERVICES / PUBLIC LEGAL EDUCATION & INFORMATION:
- Provide an empathetic, non-judgmental,…
Title: Administrative Legal Assistant/Intake Legal Assistant, PLC
Company: Legal Aid
Location: Victoria, Canada
Category:
