Overview
Administrative Legal Assistant Jobs in Grand Rapids, MI at Pinsky Smith, PC
Overview
Pinsky Smith, PC is seeking an organized, dependable Legal & Administrative Assistant to join our team.
This position combines legal administrative support with general office and operational responsibilities. You will work closely with an assigned attorney and our Office Manager, helping manage client matters, schedules, documents, communications, and the day-to-day needs of a busy law firm.
We are looking for someone who takes initiative, pays attention to detail, is comfortable with technology, and enjoys keeping things organized and moving forward.
About Us
Pinsky Smith, PC is a Michigan labor, employment, and civil rights law firm representing employees in workplace disputes. We are a small, collaborative team where everyone plays an important role and contributes to the firm’s success.
What You’ll Do
Responsibilities will include:
- Provide administrative support to an assigned attorney, including scheduling, calendar management, correspondence, and document organization.
- Maintain organized electronic client files and assist with opening and closing matters.
- Assist with client intake and communications.
- Prepare, format, proofread, and organize correspondence and legal documents.
- Track deadlines, appointments, and follow-up items.
- Assist with discovery and other litigation-related administrative tasks.
- Work with the Office Manager on scheduling, reports, data entry, file management, and other administrative needs.
- Help maintain organized office systems, shared folders, and workflows.
- Assist with firm projects and process improvements.
- Take ownership of assigned tasks and projects and follow them through to completion.
- Provide additional administrative support to the firm as needed.
What We’re Looking For
We are looking for someone who is:
- Highly organized and detail-oriented.
- Dependable and accountable.
- Proactive and comfortable working independently.
- Able to manage multiple priorities and changing deadlines.
- Professional and comfortable communicating with clients, attorneys, and other professionals.
- A strong written and verbal communicator.
- Comfortable with technology and learning new systems.
- Willing to pitch in wherever needed as part of a small team.
Previous administrative, office, legal, or professional-services experience is preferred. Legal experience is helpful, but not required.
Applicants should be comfortable using Microsoft 365, including Outlook, Word, Teams, and Excel. Experience with SharePoint, electronic file-management systems, and scheduling software is a plus.
Why Join Pinsky Smith?
We are a boutique labor, civil rights, and employment litigation firm committed to advocating for employees and protecting individual rights in the workplace. Our work is meaningful to us, and we are looking for someone who believes in our mission and wants to be part of a team doing work that makes a difference in people’s lives.
We offer a flexible, hybrid work environment and a position with variety, responsibility, and room to grow. You’ll work directly with attorneys and our Office Manager while developing legal, administrative, and operational experience.
Because we are a small firm, this is also a position where initiative matters. If you see a better way to organize something, improve a process, or keep the office running more efficiently, we want to hear your ideas.
Schedule
This is a full-time hybrid position, generally 35–40 hours per week, with a combination of remote and in-office work. The specific schedule will be discussed during the hiring process.
How to Apply
Please submit your resume through Indeed or LinkedIn, or email it to our Office Manager at [email protected].
We are looking for someone who wants to become a reliable, long-term member of our team. If you are organized, proactive, comfortable with technology, and enjoy being the person who keeps things running smoothly, we’d like to hear from you.
Pay: $22.00 – $28.00 per hour
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
- Work from home
Application Question(s):
- Are you able to reliably commute to our Grand Rapids office as required for a hybrid schedule?
- How many years of administrative, office, legal, or professional-services experience do you have?
- Are you comfortable using Microsoft Outlook, Word, Teams, and Excel?
- Please briefly describe your experience with managing competing deadlines, schedules, documents, or electronic files.
Work Location: Hybrid remote in Grand Rapids, MI 49503
Title: Administrative Legal Assistant
Company: Pinsky Smith, PC
Location: Grand Rapids, MI
Category:
