Overview
Administrative Legal Assistant Jobs in Sierra Vista, AZ at AZ Legal Documents by JoJo, LLC
Job Summary
- Monday through Friday, from 8:30am to 4:00 p.m. (35 hours per week)
- When guests arrive, warmly welcomes them, offering refreshments; answer basic questions regarding the business, such as hours of operation, as well as provide customers with a brief explanation of the products and services offered. PROFESSIONAL, COURTEOUS AND FRIENDLY DISPOSITION A MUST. BILINGUAL PREFERRED.
Responsibilities and Duties
- Prepare correspondence
- Search pertinent sources, such as public records and internet sources
- Meet with clients and other professionals to discuss details of case
- Organize and maintain documents in paper or electronic filing system.
- Assist with the daily distribution of incoming and outgoing mail and sign for priority or overnight packages.
- Telephone calls: Answer two-line phone system, screen calls to take and relay messages as instructed; place telephone calls; schedule and confirm appointments; contact clients and court staff for information.
Additional Tasks – File documents with the courts using company vehicle; scan, copy and mail documents; order office supplies; make photocopies; keep all calendars up-to-date; arrange for formal service of legal documents; organize and maintain case files and client case indexes; shop for and maintain stock of office supplies, stationary and marketing materials; and keep office surfaces, floors and restroom clean and tidy.
Qualifications and Skills
- Bilingual PREFERRED
- MUST HAVE/BE:
o Excellent customer service skills a must
o Highly organized skillset
o Strong prioritization and time management skills
o Attention to detail and accuracy
o Punctual and reliable
- Must have very strong verbal and written communication skills
- Keep privileged information confidential
- Confer with court staff and other agencies for exchange of information
- Must be experienced in Microsoft office (including Excel)
- Courteous, respectful, friendly communication under pressure
- Highly skilled in greeting, assisting and directing guests, workers, visitors and the general public
- Able to maintain an organized area
- Answer multi-line phone system and handled caller’s inquiries
- Demonstrated ability to properly handle high volume of phone and email inquiries in a timely manner
- Appointment scheduling
- Data entry
- Maintain the client filing system
- Provide administrative support to the owner and/or other staff
- Self-motivated
- Takes initiative but not afraid to ask for help when needed
- Able to be highly productive making the best use of time unsupervised
Benefit Conditions:
- Paid holidays after 1 year
This Company Describes Its Culture as:
- Fast-paced — high volume of calls, appointments and email inquiries
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- Stable — traditional, stable, strong processes
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
Hours per week:
- 35
Typical end time:
- 4PM
Typical start time:
- 8:30AM
Work Remotely
- No
Job Type: Part-time
Pay: $18.50 per hour
Benefits:
- Employee discount
Experience:
- Microsoft Office: 2 years (Preferred)
Work Location: In person
Title: Administrative Legal Assistant
Company: AZ Legal Documents by JoJo, LLC
Location: Sierra Vista, AZ
Category:
