Overview
Administrative Coordinator Jobs in Chicago, IL at Cabrini Green Legal Aid
Job Title: Legal Assistant
Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Attorneys
Summary:
The Legal Assistant works in a fast-paced environment under the direction of the attorneys and assists in performing administrative tasks that are specific to the Firm, as well as standard administrative duties.
Essential Duties and Responsibilities:
File, organize, scan, copy, fax, and mail documents
Schedule depositions, mediations, hearings, site visits, and other meetings
Make travel arrangements for attorneys
Perform general clerical duties such as making check requests, completing expense reports, and submitting invoices for processing
E-File and/or Serve documents with courts and opposing counsel ahead of deadlines
Provide administrative support to attorneys and paralegals
Effectively communicate with witnesses, clients, courts, mediators, and opposing counsel
Prepare, proofread, and file pleadings, motions, hearing notices, orders, ordinances, discovery requests and responses, and correspondence
Preserve an updated electronic case record system by means of daily data entry
Answer phone, take notes/messages and redirect calls when appropriate
Maintain attorneys’ calendars and provide timely reminders
Keep an organized electronic mail system
Drive to other locations to facilitate execution of documents
Regular and predictable attendance and punctuality
Knowledge, Skills, and Abilities:
Outstanding time-management and typing skills
Mastery of grammar, spelling, and punctuation
Ability to manage and prioritize multiple projects and tasks while meeting deadlines
Excellent written and oral communication skills
Courteous and professional demeanor
Ability to work as a team with attorneys and paralegals
Strong sense of discretion
Ability to maintain confidentiality
Computer Skills:
Proficiency with MS Office tools
Proficiency in Adobe Acrobat
Typing speed of at least 45 wpm with a high rate of accuracy
Proficiency with e-filing is preferred
Working knowledge of litigation management software systems is a plus
Required Education and Experience:
Minimum High School Diploma or equivalent
Valid Texas Driver’s License
Previous employment
Working Conditions and Environmental Consideration:
Indoor office environment
Requires sitting and using a computer for extended periods of time
May be required to move items up to 40 pounds
Overtime may be required to complete certain projects and meet deadlines
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Olson & Olson, LLP offers a full range of benefits for full-time employees:
Medical, Dental, & Vision Insurance
Company paid parking
Profit sharing contributions to a 401(k)
$50k Life Insurance Coverage
11 Paid holidays
Paid time off
FSA & HSA
Supplemental Life & ADD
Long/short term disability
401(k) plan
Roth IRA
Equal Opportunity Employer
Olson & Olson, LLP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Title: Administrative Coordinator
Company: Cabrini Green Legal Aid
Location: Chicago, IL
