Overview
Administrative Assistant – Trusts & Estates Jobs in Albany, NY at Harris Beach Murtha
Director of Contract Administrator
Join our dynamic team at Caliber 1 Construction as Director of Contract Administrator and play a pivotal role in our continued growth and success.
Caliber 1 Construction is a woman-owned and operated, full-service Commercial General Contractor with divisions in New Construction, Tenant Improvements, Special Programs, and Facility Maintenance. We have extensive experience with specialty retail, restaurants, medical office, banks, state and local government, childcare/education, and assisted living projects.
Caliber 1 Construction seeks an experienced Director of Contract Administrator to join our dynamic and collaborative team to oversee all aspects of contract administration, ensuring compliance, risk management, and optimal contract performance across our projects. We specialize in commercial and state/local government construction projects. We enjoy a culture that emphasizes integrity, quality, and satisfaction for our internal and external relationships. At Caliber 1 Construction, you’ll enjoy opportunities for ongoing training, and pathways for career growth, including exposure to the construction industry. We offer flexible work options, including hybrid or in office arrangements.
You will manage the full lifecycle of prime contracts and subcontract administration. You will be a key player in ensuring compliance, managing risk, and supporting both clients and internal teams. This role is ideal for a detail-oriented, proactive professional skilled in prioritizing tasks and thriving in a fast-paced environment.
Why Caliber 1 Construction? At Caliber 1 Construction, we believe in empowering our teammates through a culture that values growth, collaboration, and innovation. Join us in making a meaningful impact while advancing your career in a supportive, engaging, and flexible work environment.
Job Description:
Lead and mentor a team of contract administrators, providing guidance on contract interpretation, risk assessment, and best practices
Develop and implement contract administration policies, procedures, and standardized processes
Provide integrated administration of construction contracts and subcontracts, including contract and subcontract management, and contract closeout
Collaborate with Project Managers and our accounting teams to deliver comprehensive contract support
Ensure compliance with contract terms, conditions, and regulatory requirements
Review and approve subcontractor contracts for the acquisition of professional services
Maintain accurate and organized contract files, tracking tools, and respond efficiently to audit requests
Collaborate with project managers, legal counsel, and stakeholders to resolve contract disputes
Oversee the contract closeout process and maintain comprehensive contract records
Qualifications and Skills:
Degree in Construction Management, Business Administration, Prelaw, or Paralegal with a minimum of 3+ years of experience in contract administration, with a focus on the acquisition of professional services
5+ Years of experience in leading a team and department
Demonstrated ability to independently prepare, and issue subcontract agreements
Proficiency in Microsoft Excel, Word, Adobe, DocuSign (or related program), and Smartsheet, along with the ability to maintain organized, detailed records
Solid understanding of various contract types, including Cost-Plus-Fixed Fee, Time-and-Materials, Firm-Fixed-Price (Preferred), etc.
Excellent interpersonal and communication skills, with a proactive approach to solving problems and supporting team goals
Excellent analytical and problem-solving skills
Caliber 1 Construction is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams.
Title: Administrative Assistant – Trusts & Estates
Company: Harris Beach Murtha
Location: Albany, NY
