Overview
Administrative Assistant (Project Coordinator) Jobs in Irving, TX at SEA, Ltd.
Full Job Description
SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant for our busy engineering team, to work out of our growing Dallas office. This is a full time, in-office opportunity with an exceptional team!
Essential Job Functions & Responsibilities:
Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects
Responsible for document proofreading and letter composition
Maintaining and coordinating engineer’s schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules
Uploading images and documents to electronic files
Handles verbal and written client communications
Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge
Ability to search legal dockets and other resources like Bloomberg, Lexis Nexus, etc.
Maintains office files and databases
Spreadsheet creation, data entry and manipulation
Manage meeting and lab exam scheduling, both in-person and virtually
Provide back up support for performing conflict checks
Fill in for receptionist as needed Answer in-bound telephone calls
Handle police and fire report requests
Assist with time and cost entry and reviewing of invoicing
Regular and predictable physical presence in the office
Position Requirements:
Bachelor’s degree preferred but commensurate experience is considered
Paralegal, Legal Assistant or Legal Secretary experience highly preferred
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign
A minimum of five (5) years of professional office experience
Proactive approach to workflow
Ability to pivot between tasks as priorities chance quickly
Ability to perform essential functions in a cyber-secure environment
Excellent writing skills and proofreading skills
Strong attention to detail
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
Physical Requirements:
Ability to lift 20 lbs.
Ability to communicate with colleagues and clients
Ability to answer phones
Ability to maneuver around the office
Ability to file folders
Ability to use a computer/keyboard
Benefits:
Two medical plan options
Dental & vision coverage
401(k) with company match
Paid vacation, sick days and holidays
Company-paid STD, LTD and life insurance
SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.
Title: Administrative Assistant (Project Coordinator)
Company: SEA, Ltd.
Location: Irving, TX
Category:
