Overview
Administrative Assistant I Jobs in New York, NY at 1199SEIU Family of Funds
Requisition #:
7519
# of openings:
1
Employment Type:
Full time
Position Status:
Permanent
Category:
Non-Bargaining
Workplace Arrangement:
In-Office
Fund:
1199SEIU National Benefit Fund
Job Classification:
Non-Exempt
Responsibilities
- Provide comprehensive administrative support to the Program Attorney and Citizenship Department, ensuring efficient daily operations and workflow management.
- Serve as a primary point of contact for members, demonstrating professionalism, discretion, and high-quality service.
- Manage complex calendars, schedules, appointments, meetings, and conferences; coordinate logistics and resolve scheduling conflicts as needed.
- Screen and direct incoming calls, inquiries, and correspondence, maintaining confidentiality and sound judgment.
- Register and assist members in person and by phone who seek citizenship or other immigration-related services.
- Prepare, proofread, and distribute departmental correspondence, reports, and certified mail documentation.
- Generate reports and perform data entry, with a high degree of accuracy.
- Maintain and monitor departmental records and the Document Management System to ensure accuracy, organization, and compliance with established procedures.
- Process departmental mail and maintain organized electronic and hard copy filing systems.
- Coordinate and support outreach events by preparing materials and assisting with event logistics.
- Complete special projects and perform additional duties as assigned by management.
- Consistently meet departmental performance standards, including attendance, punctuality, dependability, and quality of work.
Qualifications
- High School Diploma or GED required; or College Degree preferred
- Minimum of one (1) year Administrative Assistant experience working in a fast-paced office environment with the ability to effectively prioritize, multitask, and meet deadlines.
- Must have strong proficiency in Microsoft Suite, Excel, Word, PowerPoint and Outlook.
- Excellent keyboarding skills required
- Excellent written, verbal, and interpersonal communication skills, with the ability to build positive working relationships and interact professionally with diverse populations.
- Strong troubleshooting and problem-solving skills, with the ability to identify issues and resolve them efficiently.
- Experience with healthcare benefits and knowledge of the comprehensive package of health, pension and other benefits available through the 1199SEIU Funds preferred.
- Must be available to work evenings and weekends as needed.
- Bi-lingual speaking preferred.
Title: Administrative Assistant I
Company: 1199SEIU Family of Funds
Location: New York, NY
Category:
