Overview
Administrative Assistant – Criminal, Personal Injury, & General Legal Administrative Support Jobs in Saint Cloud, MN at Rinke Noonan, Ltd.
Rinke Noonan is seeking an Administrative Assistant to join our team in St. Cloud. This is a professional position for someone who is organized, dependable, detail-oriented, and enjoys a variety of responsibilities throughout the workday. The successful candidate will play an important role in supporting attorneys and staff by assisting with administrative tasks, information gathering, records management, and client matter support.
Prior legal experience is not required. We are willing to train the right person. An administrative or professional office background is helpful, and an Associate’s Degree is preferred, but we place significant value on aptitude, professionalism, initiative, and a willingness to learn.
This position is particularly well suited for someone who enjoys staying active, managing multiple responsibilities, and contributing to the overall efficiency of a busy professional office. We welcome applications from both full-time and part-time candidates. For part-time opportunities, preference will be given to candidates who can work primarily during morning hours.
Position Responsibilities
Administrative Assistants work closely with attorneys, legal assistants, and administrative staff to support client matters and ensure the efficient operation of the office. Responsibilities include:
Criminal Defense Advertising Support
· Visit local government offices and public agencies to obtain publicly available information regarding criminal matters.
· Review and organize information to identify matters that meet firm-established criteria for marketing and client outreach efforts.
· Prepare and coordinate targeted advertising materials and mailings in accordance with applicable legal and ethical requirements.
· Maintain accurate records of outreach activities and related information.
Personal Injury Advertising Support
· Research motor vehicle accidents through publicly available records, reports, and databases.
· Review available information to determine appropriate recipients for marketing and outreach efforts.
· Verify and update contact information for prospective recipients.
· Prepare, organize, and coordinate advertising materials and related mailings.
Medical Record and File Management Support
· Request medical records and billing information from healthcare providers and facilities.
· Follow up with medical providers regarding outstanding requests, missing records, and billing documentation.
· Receive, organize, and maintain records and related file materials.
· Enter and update information within firm databases, spreadsheets, and case management software.
· Upload and organize records within firm systems to support attorney review and case management.
· Track requests and maintain organized records to ensure timely completion of tasks.
General Administrative and Office Support
· Maintain accurate electronic and physical records in accordance with firm procedures.
· Support attorneys and staff with a variety of administrative projects and special assignments.
· Monitor and complete assigned tasks in a timely and accurate manner.
· Perform additional administrative and office support duties as assigned.
· The position involves a variety of work and requires someone who can move comfortably among competing priorities while maintaining accuracy, attention to detail, and professionalism.
Qualifications
We are looking for a candidate who brings:
- Strong organizational skills and attention to detail;
- Excellent written and verbal communication skills;
- Strong grammar, spelling, proofreading, and document-formatting skills;
- Professionalism and sound judgment;
- Dependability and a strong work ethic;
- The ability to manage multiple tasks and priorities;
- A client-service mindset and ability to work effectively with a team;
- Proficiency with Microsoft Word, Outlook, and other common office technology; and
- An interest in learning new skills and developing professionally.
Preferred Qualifications
- Associate’s Degree or higher;
- Administrative, office, or professional support experience; or
- Experience in banking, financial services, healthcare administration, customer service, legal services, or another professional environment.
Professional Development and Advancement
We view this position as an important part of our professional team. The person hired for this position will receive training regarding firm procedures, records management, client service, administrative processes, and the technology used in a modern law office.
As skills and experience develop, there are opportunities to assume additional responsibilities and contribute more broadly to the firm’s operations and client service efforts.
Compensation and Benefits
Pay Range: $19.50 – $23.00 per hour
Compensation is based on skills, qualifications, experience, and overall fit for the position. The benefits listed below are available to full-time employees. Benefits eligibility and offerings for part-time employees may vary based on scheduled hours and applicable plan requirements.
- 100% employer-paid health insurance for employee-only coverage;
- Employer-funded Health Savings Account (HSA);
- Dental insurance;
- Employer-paid life insurance;
- Employer-paid long-term disability insurance;
- Kavira Telehealth Services;
- Employee Assistance Program (EAP);
- Profit Sharing Plan;
- 401(k) Retirement Plan;
- Paid Time Off (PTO);
- Paid holidays; and
- Professional development opportunities.
About Rinke Noonan
For more than 50 years, Rinke Noonan has served individuals, families, businesses, schools, municipalities, and organizations throughout Central Minnesota. We combine the resources and expertise of a full-service law firm with a collaborative, team-oriented working environment.
Our administrative professionals play an important role in supporting the attorneys, staff, and clients who rely on our firm every day. We value teamwork, professionalism, reliability, and a commitment to exceptional service.
How to Apply
If you are looking for a professional position where you can build skills, take on increasing responsibility, and develop a long-term career, we encourage you to apply.
Please submit your resume and cover letter to [email protected].
All inquiries will be kept strictly confidential.
Pay: $19.50 – $23.00 per hour
Work Location: In person
Title: Administrative Assistant – Criminal, Personal Injury, & General Legal Administrative Support
Company: Rinke Noonan, Ltd.
Location: Saint Cloud, MN
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