Overview
Administrative Assistant – Animal Services & Code Jobs in Texarkana, TX at City of Texarkana
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With over 6,500 employees (including approximately 4,000 lawyers) operating from 21 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.
Essential Job Functions
The Contract Attorney Recruiting Assistant will support the Attorney Recruiting team and is responsible for assisting the overall administration of the attorney recruiting process. Responsibilities include, but are not limited to: support of campus recruiting and the Summer Associate Program, maintenance of the applicant tracking system and recruiting statistics, and general administrative responsibilities as assigned. This opportunity will be a temporary position with the ideal start date of April 23rd and will end late August.
ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)
Assist in the Summer Associate Program, including:
Process paperwork throughout the summer
Prepare files for end of summer reviews
Monitor assignment database
Upload photos to and maintain online summer photo account
Create summer event invitations and track RSVPs
Make conference room reservations and catering orders
Create nametags for events
Track candidates from summer recruiting events
Assist with annual transcript release project
Assist with planning of Summer Associate Program events
Assist in the On Campus Interview Recruiting process, including:
Update and maintain applicant tracking database
Work with the coordinator to schedule interviews
Maintain spreadsheets for tracking purposes
Update one note with interview schedules, feedback, status updates
General office duties including:
Create nametags
Scan documents and save to Document Management System
Other duties as assigned by Campus Recruiting Team
Qualifications & Requirements
Candidates must be available to work Monday through Friday from 9:00 AM to 5:30 PM ET. This role requires a 7.5-hour workday and a 37.5-hour workweek. Overtime is expected for mandatory special events related to your assignment.
Bachelor’s degree or equivalent experience; prior law firm experience a plus.
Strong data skills and ability to break down large sets of data into themes preferred
Strong interpersonal skills with ability to build relationships and collaborate with people at all levels.
Ability to prioritize competing demands, interpret instructions and work independently.
Highly organized, excellent proofing and communication (oral and written) skills, ability to work in a fast-paced environment with strong attention to detail.
Managing and maintaining complex data. Prior event planning experience, a plus.
Ability to adjust to changing priorities and demands.
Ability to travel for events and work overtime, as needed.
Technical experience should include MS Word, Power Point, One Note and proficiency in Excel. Experience with SharePoint and viRecruit is a plus.
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click “Apply Now.”
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
Closing Statement
The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP (“K&E”) and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.
Title: Administrative Assistant – Animal Services & Code
Company: City of Texarkana
Location: Texarkana, TX
