Overview
Administrative Assistant Jobs in Virginia Beach, VA at MyStorage
We are seeking a dedicated, detail-oriented professional to serve as our law firm Concierge and oversee our state-of-the-art event center. This pivotal role combines hospitality expertise with operational skills to create seamless experiences for internal team members, visitors, and clients alike.
As the face of our firm’s new event center, the Law Firm Concierge will maintain a sophisticated environment where collaboration, innovation, and professionalism flourish. The Concierge will be the first point of contact for clients, visitors, and staff, ensuring a welcoming, efficient, and positive experience within the firm. This role demands a proactive problem-solver who anticipates needs, manages multiple priorities with poise, and consistently delivers exceptional customer service.
The ideal candidate thrives in a dynamic setting, coordinating regularly with various departments, including the operations team, marketing team, IT, and others, to ensure a high-level operation of the event center.
Core Responsibilities
Event Center Management
Greet and assist visitors with professionalism and warmth
Monitor conference spaces to ensure they are well-supplied, organized, and maintained to the highest standards
Stock rooms with required supplies and maintain orderliness throughout the day
Assist with organization of visitor office reservations, including preparation and direction to appropriate spaces
Catering Coordination
Compile and provide catering options to teams that are planning events
Submit catering and event orders
Monitor food and beverage service, ensuring each meeting receives exceptional service
Coordinate check-in and food tables for events and meetings
Scheduling & Coordination
Manage conference room calendar and assist users with booking spaces as needed
Work closely with internal departments to ensure meetings run smoothly and as planned
Coordinate with marketing, facilities, and IT teams for seamless event execution
Arrange daily logistics for scheduled meetings, including room setup and configuration
Provide after-hours support as needed
Respond promptly to issues with excellent customer service
Technology Support
Ensure meeting reservations are entered promptly in scheduling systems
Assist IT in providing technical support for audiovisual equipment and presentation technologies
Troubleshoot basic technology issues to minimize disruption to meetings
Travel & Hospitality Services
Coordinate parking for new employees and visitors
Coordinate travel arrangements, including flights, ground transportation, and accommodations for attorneys and clients as needed
Professional Development
Establish and maintain familiarity with all employees and departments in the office
Develop systems to anticipate and address needs before they arise
Uphold firm’s standards of excellence and confidentiality at all times
Perform additional duties as assigned to support firm operations
Skills & Experience
Required
After orientation at Lippes Mathias, exhibit proficiency in the Microsoft Office suite and other firm applications and equipment
Flexibility to work overtime, as required
Flexibility to work evenings and weekends, if necessary
1+ year’s applicable experience, with emphasis in hospitality, customer service and/or event coordination
Competencies
Commitment to excellent customer service
Polished and professional appearance and demeanor
Strong interpersonal and communication skills
Strong organizational skills with ability to multitask and prioritize responsibilities as well as attention to detail and follow-through
Demonstration of reliability and dependability
Collaborative spirit with a “can do” attitude, demonstrates resourcefulness
Ability to maintain composure under pressure, and handle simultaneous requests with grace
Salary range depending on experience: $20-$24/hour
The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.
Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 16 offices and nearly 220 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.
To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/
Along with competitive pay, as a full-time employee you are eligible for the following benefits:
Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
Dental plan (including orthodontic coverage)
Vision plan
Health Savings Account (HSA)
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
Paid time off (PTO) inclusive of vacation, sick and personal leave
401(k) with guaranteed safe harbor contribution plus profit sharing
Term Life and AD&D
Short-term and long-term disability
Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
Employee Assistance Program including mental health support
Legal work discount program
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Title: Administrative Assistant
Company: MyStorage
Location: Virginia Beach, VA
