Overview
Administrative Assistant Jobs in Wilmington, DE at Ward & Taylor, LLC
Purpose
The purpose of this role is to coordinate, administer and supervise contract activities associated with construction projects for the business unit. Specifically, the Contract Administrator participates in the negotiation, documentation and administration of contracts and subcontracts. This role provides support to management through providing professional judgment and thorough knowledge of construction contracts.
Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below.
Company / Entity
Actively supports the achievement of business unit goals and objectives by applying expert knowledge of company’s contracting, finance, purchasing, engineering and controls procedures, and construction practices.
Promotes and protects Teichert Construction’s values including diversity, teamwork, fair work environment and respect of others in order to maintain a “team” spirit within the business unit and on project teams; works and cooperates with other disciplines across company lines to ensure maximum and best uses of Teichert resources.
Collaborates across business unit and ensures particular focus on consistency of contract administrative reporting practices and procedures. Adheres to policies, procedures, and standards that protect the company interests.
Promotes and protects the community perception of Teichert
Technical / Specialty Area
Acts as principal contract expert to evaluate project contracts and proposals for adherence to client and Teichert requirements; uses independent judgment to evaluate project needs and make recommendations to avoid potential problems; works with management and legal experts to assist in interpreting and modifying contractual language. Assists in establishing standards, policies, procedures, monitoring systems, and evaluation for all contract administration efforts.
Participates in the negotiation, documentation and administration of contracts and subcontracts; prepares bid proposal letters and bid packages including insurance certificates, bonds, lien notices, and EEO documents; prepares bid evaluations and places purchase orders; expedites various contract document issuances for necessary approvals and signatures.
Monitors contract agreements through interfacing with owners and other departments on a regular basis to identify and manage critical dates, and job performance; may assist in resolving invoice and accounting problems with vendors.
Assists Estimators and others in negotiating CCOs through timely processing extra work items and contract change orders.
Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions in an effort to maintain a safe and healthy work environment and to meet corporate safety standards.
Builds and maintains positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions.
Completes internal organization and documentation through preparing/maintaining master agreement forms, project logs, files, records, reports and documents for use in reconciling one or more of the following: bid packages including DB/WBE and bid bonds, master agreement forms, bid evaluations, insurance certificates, set-up breakdowns, purchase orders, change orders; assists in preparing and maintaining up-to-date written guidelines and manuals pertaining to Contract Administration.
Relationships, Qualifications and Requirements, & Competencies
Key Relationships
Reports to:
Estimating Manager
Direct reports:
N/A
External clients:
Owners, developers and private customers, public agencies, state and federal regulatory agencies, Subcontractors, suppliers
Internal clients:
Administrative Manager, Estimators, Project Managers, Superintendents, Corporate Credit Manager, Teichert Materials, Mobile Equipment,
Role Qualifications & Requirements
Education:
Bachelor’s degree in Business, Finance, Engineering or equivalent combination of technical training and related experience
Experience & Industry Expertise:
Minimum of 3 yrs experience/knowledge of construction subcontracts and contracts, or equivalent combinations of technical training and related construction experience
Specific Job Requirements:
Successful completion of a pre-employment drug, alcohol, and background investigation
Current on all company required safety training
Strong knowledge/understanding of Construction Contract requirements/law
Requires use of conventional contracting techniques and concepts.
Good knowledge of collective bargaining agreements, personnel issues and EEO
Strong knowledge of industry practices, processes, standards, technology, equipment methods, General Accounting Principals, cost control, procurement, schedules, etc. and their impact on construction activities
Good knowledge of the various disciplines and procedures within company
Knowledge of company’s Standard Operating Policies and Procedures
Competencies
Relationship Management
Business Acumen
Communications
Organization and Management
People Management
People Development
Technology: Microsoft Office
Technical competence in contract administration
Position Description Cont.
Equipment Used, Physical Demands, and Work Environment
Equipment Used:
Personal computer, telephone, general office equipment
Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical: Sitting for long periods of time working at the computer and the telephone. Some lifting of materials and equipment up to 50 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines.
BASE SALARY RANGE:
$75,000 – $105,000
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.
Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.
Equal Opportunity Employer
Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.
Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries (“Teichert”) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.
Street Address
400 Sunrise Avenue
City
Roseville
State/Province
California
Zip Code
95661
Job Title
Contract Administrator
Title: Administrative Assistant
Company: Ward & Taylor, LLC
Location: Wilmington, DE
