Overview
Administrative Assistant Jobs in Buffalo, NY at Bond, Schoeneck & King PLLC
The Receptionist serves as the first point of contact for clients, visitors, and vendors at the firm. This role is responsible for providing a professional and welcoming environment, handling incoming communications, managing front desk operations, and supporting a range of administrative functions. The receptionist plays a key role in opening the office each morning and ensuring a smooth front-office workflow.
Key Responsibilities:
Open the office each morning and ensure the reception area and conference rooms are ready for daily operations.
Greet and assist clients, visitors, and staff in a courteous and professional manner.
Answer and direct incoming phone calls, taking accurate messages when necessary.
Coordinate use of conference rooms.
Order and arrange food delivery for meetings, ensuring timeliness and accuracy.
Receive and process in-person client payments; issue receipts and follow payment handling protocols.
Maintain a clean and organized reception area, conference rooms, and common areas.
Receive deliveries and notify the internal services team for distribution.
Maintain office supplies inventory and coordinate orders as needed.
Handle confidential information with discretion and in accordance with firm policies.
Support attorneys and legal staff with administrative tasks as requested.
Ensure compliance with office security protocols, including visitor sign-in procedures.
Qualifications:
High school diploma or equivalent required; associate degree or relevant coursework preferred.
Prior experience in a law office or professional services environment strongly preferred.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficient with Microsoft Office Suite (Word, Outlook, Excel) and standard office equipment.
Ability to multitask and remain calm under pressure.
Experience handling payments, supply orders, and access credentials preferred.
Work Environment:
This position requires on-site presence during designated business hours of 7:30 AM – 4:00 PM.
May occasionally require extended hours depending on office needs.
Job Type: Full-time
Pay: $20.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Application Question(s):
This position does not allow for remote work; are you able to be onsite?
Ability to Commute:
Des Moines, IA 50309 (Required)
Work Location: In person
Show more
Title: Administrative Assistant
Company: Bond, Schoeneck & King PLLC
Location: Buffalo, NY
