Overview
Administrative Assistant Jobs in Lexington, SC at Law Office of James R. Snell, Jr., LLC
Description
– REPOST –
Applicants who previously applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $57,644.00 to $93,495.46 for Schedule A, and $57,644.00 to $88,820.70 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary is seeking a highly motivated professional to work in the Office of Board Counsel (the OBC) as the Statewide Costs Coordinator for the Disciplinary Review Board (the DRB), under the supervision of the Court Executive 2b (Deputy Counsel). The individual will primarily focus on the collection of disciplinary costs imposed by Court Rule and Court Order in attorney discipline matters. The individual also will contribute to the annual OBC budget and purchasing.
This position will require frequent communication with attorneys as well as others in the attorney disciplinary system, including representatives of the Office of Attorney Ethics and the Supreme Court Clerk’s Office. Therefore, the selected individual must possess excellent communication and customer service skills. The selected candidate also will be required to draft correspondence, work independently on special projects, and perform other duties as assigned.
The individual will serve as the Statewide Costs Coordinator and will analyze cases in accordance with existing laws, regulations, or professional practices. enforcing R. 1:20-17 as it applies to each disciplinary case. They are responsible for assessment and collection of administrative and actual costs as ordered by the Court. They review and approve all requests for payment plans for claims of financial hardships as allowed by the Rule. The AS3 files requests for judgments and judgment revivals. Based on Board policy and R. 1:20-17, they review and draft initial responses to costs disputes and motions for suspension for non-payment of costs for Deputy Counsel’s review. The AS3 receives Bankruptcy paperwork and drafts for Deputy Counsel any required Proof of Claims. They must monitor any Bankruptcy filings to ensure proper compliance with the Bankruptcy Code. They will advise managers on deadlines, rules, regulations, or related information.
The individual will further be responsible for drafting the DRB budget, working with Deputy Counsel to determine the needs of the office on an annual basis. They will work as a point person with DRB information technology, the DRB’s information technology vendors, and Administrative Office of the Court Purchasing to upgrade and/or implement new systems as needed. They will oversee spending by ordering through appropriate systems, and request and review scopes of work and their adherence by vendors. The individual will conduct financial audits for accuracy, compliance, and legitimacy and will review systems reports for their accuracy to ensure legitimate reporting to the Disciplinary Oversight Committee, working in conjunction with DRB information technology and vendors to review and correct criteria as needed. They will conduct quantitative or qualitative research of processes, programs, or projects.
The individual will continue to analyze programs to determine effectiveness or efficiency as well the Costs section of InfoShare and eFiling and suggest and implement improvements. They will prepare proposals for solicitation of bids for purchases and commodities, and work to create, modify, and approve scopes of work for changes related to systems management and the physical needs of the office.
They individual is responsible for reconciling fixed assets to ensure compliance with established policies and procedures. The DRB is not affiliated with JAMS (Judiciary Asset Management System) because the Disciplinary Oversight Committee (the DOC) is self-funded. Therefore, for insurance purposes and for reporting as needed to the Board, the AS3 is the DRB asset manager. They will establish and monitor any DRB assets, including value, assignment, and location.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties
Serve as the Statewide Costs Coordinator responsible for assessment and collection of administrative and actual costs as ordered by the Court.
Advise managers on deadlines, rules, regulations, or related information.
Review and draft initial responses to costs disputes and motions for suspension for non-payment of costs for Deputy Counsel’s review.
Monitor any Bankruptcy filings to ensure proper compliance with Bankruptcy Code.
Suggest and implement process improvements, working in collaboration with DRB information technology, vendors, and Purchasing.
Conduct financial audits for accuracy, compliance, and legitimacy ensuring legitimate reporting to the DOC, working to review and correct criteria.
Responsible for the DRB budget working with Deputy Counsel to determine the needs of the office on an annual basis and overseeing spending by ordering through appropriate systems.
Prepare proposal for solicitation of bids for purchases and commodities; create, modify, and approve scopes of work for changes related to systems management and the physical needs of the office.
As the DRB fixed assets manager, reconcile fixed assets to ensure compliance with established policies and procedures, monitoring all DRB assets, including value, assignment, and location.
Respond to attorney complaints – review any disputes of costs filed by attorneys in response to their receipt of an invoice, pursuant to R. 1:20-17, and provide a draft memo to Deputy Counsel.
Regular and predictable physical presence at the worksite is an essential function of this position.
Qualifications
Graduation from an accredited college or university with a bachelor’s degree and three years of professional experience in program development, program coordination, program analysis, program administration and/or administrative research.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate’s degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Supplemental Information
Driver’s License: Appointee will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the “New Jersey First Act,” all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate “see resume” or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Title: Administrative Assistant
Company: Law Office of James R. Snell, Jr., LLC
Location: Lexington, SC
