Overview
Administrative Assistant 1 / Administrative Assistant Trainee – Office of Parking & Transportation – NY HELPS Jobs in Brockport, NY at SUNY Brockport
Job Title: Human Resources Administrative Assistant
Reports To: Corporate Director, Human Resources
Schedule: Monday-Friday 8am-5pm MST
Type: Full-time On Site in Meridian, ID
Compensation: $18-23/hour
Northpoint Recovery Holdings, LLC, established in 2009, is a growing, behavioral healthcare treatment platform treating adults with substance use disorder and co-occurring conditions under the Northpoint Recovery brand and adolescents with mental healthcare conditions under the Imagine by Northpoint brand. The Company serves patients with commercial health insurance and is an in-network model. Northpoint has grown from two facilities to fifteen today entirely on a de novo basis with plans to expand rapidly in both existing and new markets. Organizational values include humility, heart, inspiration and conviction. Our commitment to excellence means doing good for others and engaging in innovative empirical based treatment. In short, our mission is to help people get their lives back and show them respect and empathy in the process.
POSITION SUMMARY: As a key member of the Northpoint team, the Human Resources Administrative Assistant will serve as a multi-discipline resource, partnering with various team members to support the HR service delivery by providing proper reception for all clients, and visitors into the facility, greeting all incoming visitors, and staff with a friendly, smiling face and a helping hand. The Human Resources Administrative Assistant will work closely with the expanded Human Resources team to ensure day-to-day facility operations are running appropriately. Managing administrative tasks, maintaining employee records, coordinating recruitment process, and ensuring compliance with company policies and procedures. This role requires exceptional organizational skills, attention to detail and a strong understanding of HR practices to contribute to the efficient operations of the HR department.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
Provide support to Human Resources Department and supports the day-to-day operation of the Northpoint markets in areas of recruiting, benefits, compensation, information systems, disability, Workers’ Compensation, leaves of absence, recognition and rewards.
Coordinate obtaining access, devices, tools and other peripherals procurements as needed for employees, in conjunction with leadership and the IT team.
Reviews employee data changes and follows-up with appropriate parties if information/data is missing.
Verifies and audits data changes and makes appropriate
Submits required paperwork to appropriate resource for processing & indexing into employee personnel file and audit employee files.
Researches and retrieves employee documents by request to meet audit
Establishes and maintains supportive relationships with the key leaders across the organization, generating personal and organizational trust.
Supports local leadership team with HR related questions, provide training on HR related items, and support leadership team in navigating employee
Assist in pulling reports and data useful for the local markets and the leadership
Assists in providing guidance to employees out on leave of absence; ensures appropriate laws are followed.
Develops and implements strategies for improving event effectiveness and participation based on statistical results from evaluations, surveys, and feedback from attendees.
Assist with New Employee Orientation (NEO) and the onboarding of
Assists with new hire paperwork for new employees, verifies I-9 documentation, meal waiver forms (if applicable), obtain legal documentation for employee name change, licensure and certifications.
Takes photos of new employees, prints ID badges and enter timekeeping
Leads, facilitates and manages affiliate HR and employment related projects as
Partners with stakeholders in identifying, prioritizing and implementing key HR project plans to achieve objectives.
Develop oral and written reports to address outcomes of implementation with operational
Demonstrate positive interpersonal skills in dealing with all internal and external customers and ensure a high degree of responsiveness both within and outside the organization.
QUALIFICATIONS/REQUIREMENTS:
Must be at least twenty-one (21) years of age
Excellent communication skills, telephone and office etiquette
Knowledge of Microsoft Office Suite, data entry software, and other office related computer software
Excellent time management skills
Ability to perform duties with minimal supervision
Action-oriented with the ability to: adapt to change, work independently, prioritize tasks, and drive to finish.
Ability to work effectively in a dynamic and fast-paced environment with changing business priorities. Ability to maintain and work discreetly with confidential information.
Ability to use essential applications and/or databases associated with the role’s duties and
Must have superb communication skills including effective facilitation, listening, and writing skills
Must be solution focused and comfortable working in an environment which demands strong deliverables along with the ability to identify problems and drive appropriate solutions
PREFERRED KNOWLEDGE AND SKILLS:
Excellent critical thinking skills
Excellent organizational abilities
Strong mentoring, and coaching experience; ability to influence and engage employees and peers
Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, board of directors, and staff
Ability to operate as a practical tactical as well as a strategic thinker
Comfortable analyzing information and dealing with complexity
Quickly and effectively identify and resolve problematic situations
Able to handle confidential material in a reliable manner
Ability to perform several tasks concurrently with ease and professionalism
Ability to effectively prioritize workload in a fast-paced environment
Strong attention to detail and accuracy
Proficiency with Microsoft Office Suite
CONDITIONS OF EMPLOYMENT:
Completion of a tuberculin screening during first week of employment
Completion of a pre-employment drug screening, post-accident and upon reasonable suspicion of use
Completion of new employee orientation and required paperwork prior to reporting to work, including acknowledgment of all Company policies
Demonstrated computer literacy
Attendance at all mandatory staff development and training
Completion of background and professional reference checks
Completion of a Motor Vehicle Record Check
This job description is not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with this job. It is meant to be an accurate reflection of the principal job elements essential for making fair pay decisions about jobs.
Employees with potential access to protected health information must comply with all procedures and guidelines governed by HIPAA.
Northpoint is an Equal Opportunity Employer. Northpoint is an At-Will employer. Employment may be terminated at any time by employee, or employer with or without notice.
Title: Administrative Assistant 1 / Administrative Assistant Trainee – Office of Parking & Transportation – NY HELPS
Company: SUNY Brockport
Location: Brockport, NY
