Overview
Administrative Assistance Jobs in Chicago, IL at Lawndale Christian Legal Center
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an IP Intake/Docket Specialist open in our Chicago office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The IP Intake/Docket Specialist is responsible for handling the Intellectual Property onboarding and docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign patent and/or trademark docketing. Experience with copyrights, domain names, and TTAB are a plus. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities:
Responsible for daily maintenance of the firm’s docketing system
Processes electronic mail received from USPTO and foreign patent offices
Ensures all docketing items are timely and accurately processed in accordance with firm policies
Assists the various practice groups with the intake of new IP files
Assists with client onboarding, including review of docket reports and mapping of patent/trademark families
Performs other special projects within the department as assigned
Skills & Competencies:
Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Analytical with strong problem-solving skills, takes initiative and uses good judgment
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Candidate should be flexible to work overtime as needed
Qualifications & Prior Experience:
Five plus years of substantive IP docketing experience at a major law firm or corporation required
Extensive knowledge of U.S. and foreign patents/trademarks, must exhibit strong substantive knowledge of docketing requirements
College graduate preferred
Anaqua experience a plus
The expected pay range for this position is:
41.03 to 47.18 per hour
Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
Title: Administrative Assistance
Company: Lawndale Christian Legal Center
Location: Chicago, IL
