Overview
1st Legal Foreclosure Legal Assistant/Paralegal Jobs in Sunrise, FL at Kahane & Associates, P.A.
Job Summary:
Ice Miller LLP is seeking a Legal Services Assistant to support attorneys in our Intellectual Property group. The Legal Services Assistant will also be responsible for assisting attorneys and paralegals in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position.
Essential Job Duties:
Support all aspects of administrative practice with focus on exceptional client service
Analyze, adopt and proactively use firm technology tools to enhance efficiency in all aspects of legal processes
Assist with new matter opening and intake requests, performing conflict checks
Scanning, saving, and distributing incoming physical mail from the USPTO, foreign agents, and clients
Making photocopies, assisting with printing and needs
Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
Providing billing and expense-related assistance; assisting with routine billing inquiries, expense and invoice review
Coordinating travel arrangements
Assist assignments with technology needs
Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
Manage data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures
Organize and maintain files, both electronic and physical, within the guidelines set by the firm
Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm
Serve as a positive driver on Firm initiatives, policies and procedures
Compose correspondence, reports, memoranda, and legal documents
Prepare and complete filings, letters, and other related tasks to support the practice
Correspond with clients and manage client requests as needed
Maintain positive relations with internal clients and co-workers and contribute to the team structure to assist with specialized tasks as needed
Manage scheduling of meetings, travel, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
Ensure client requests and deadlines are addressed
Compile data and research as requested
Minimum Requirements:
High School Diploma required
Notary a plus
Experience with intellectual property docketing systems (e.g. CPi, AltLegal) a plus
Five years of experience providing administrative legal support required
Exceptional written and oral communication skills
Excellent clerical skills and knowledge of grammar, spelling and punctuation
Exceptional customer service skills in person, over the phone and via email
Exceptional attention to detail and ability to work independently and proactively
Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
Ability to maintain strict confidentiality due to the nature of the position
Must be able to perform all essential duties
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.
Ice Miller LLP is an Equal Opportunity Employer.
Candidates must have permanent authorization to work in the United States.
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Title: 1st Legal Foreclosure Legal Assistant/Paralegal
Company: Kahane & Associates, P.A.
Location: Sunrise, FL
