Overview
0000003427.ATTORNEY I.DISTRICT ATTORNEY ‘S OFFICE Jobs in Dallas, TX at Dallas County
Position is responsible for providing clerical, administrative and customer service assistance for the efficient and effective operation of the department.
ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Provides extensive customer service; Answers inquiries from the general public providing information regarding Massachusetts General Laws, Subdivision Control Laws, the Planning Board Rules and Regulations.
· Interacts frequently with members of the public, other Town departments, boards, commissions, engineering firms, attorneys, financial institutions and real estate agents.
· Prepares meeting agendas and posts meeting dates and public hearing notices in designated public area and on website in accordance with Open Meeting Law
· Attends Planning Board and Economic Development Committee meetings
· Produce meeting minutes
· Post and file approved meeting minutes with the Town Clerk and post meeting minutes on the appropriate webpage
· Prepares packets of relevant information and documents requiring signatures
· Schedules taxpayers, engineers, businesses to appear before the Planning Board
· Prepares all necessary follow-up correspondence, completes transmittal of official decisions rendered by the Planning Board to all appropriate parties
· Drafts department correspondence as directed by the Town Planner and Planning Board
· Assists public with filings and applications for submission to the Planning Board.
· Reviews Planning Board application filings and applications for completion and accuracy information
· Files subdivision plans with Town Clerk and distributes plans to appropriate town officials
· Notifies consultant engineer of Planning Board requests for project review
· Forwards all new and updated Planning Board submissions to consultant’s engineer
· Maintains department records and documentation
· Updates department webpage
· Maintains records of departmental expenses and accounts, including bond accounts, escrow accounts and updating applicants on status of escrow accounts
· Attends relevant trainings and professional meetings as directed
· Processes weekly cash turnovers and forwards to Treasurer / Collector’s office copied to Town Accountant
· Opens mail and orders supplies for the office
· Maintains spreadsheets of department’s budget
· Performs other related duties as required
· SUPERVISION RECEIVED
The employee plans, prioritizes and completes the work independently in accordance with standard practice. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor.
JUDGMENT
The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. However, must be able to utilize judgment to analyze and respond to many situations not clearly defined by precedent or established procedures to determine appropriate actions. Guidelines include a large body of policies, practices and precedents which may be complex.
COMPLEXITY
The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation. Responds to situations not clearly defined by precedent or established procedure.
NATURE AND PURPOSE OF CONTACTS
Relationships are primarily with co-workers, vendors and the public, involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems. Other regular contacts are with service recipients and employees of outside organizations. More than ordinary courtesy, tact and diplomacy is required to resolve complaints or deal with hostile, uncooperative or uninformed persons.
CONFIDENTIALITY
The employee has regular access at the departmental level to a variety of sensitive and confidential information such as bid proposals, executive session minutes and pending litigation.
EDUCATION AND EXPERIENCE
High school diploma or equivalent and one to three years of relevant clerical, bookkeeping or administrative experience, or any equivalent combination of education, training, certification and experience. Associates degree preferred.
KNOWLEDGE, ABILITY, AND SKILLS
Knowledge: Thorough knowledge of office practices and procedures. Knowledge of Town Zoning By-Laws, Subdivision Rules and Regulations, , and relevant Massachusetts General Laws. Working knowledge of Microsoft Office and Excel.
Abilities: Ability to communicate effectively both orally and in writing. Ability to understand and explain various types of correspondence, reports and media in order to explain and/ or train others. Ability to maintain good public relations and to maintain effective collaborative working relationships with Town departments, department heads, fellow employees, officials and the general public and to respond in a courteous and professional manner. Ability to work with the general public effectively and appropriately. Ability to meet deadlines. Ability to work independently and prioritize tasks.
Job Type: Part-time
Pay: $24.64 – $25.89 per hour
Expected hours: 19.5 per week
Benefits:
Paid time off
Work Location: In person
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Title: 0000003427.ATTORNEY I.DISTRICT ATTORNEY ‘S OFFICE
Company: Dallas County
Location: Dallas, TX
